Are you searching for an online school management system that can streamline your school’s operations and enhance efficiency? Cloud School System – the best school management software, that has been designed specifically for schools in Kenya.
Our user-friendly platform offers a wide range of features designed to meet the unique needs of modern educational institutions. From managing admissions and student records to tracking finances and facilitating communication, Cloud School System provides is the best school administration software available in Kenya to suit all you needs.
With an intuitive interface and powerful modules, you can easily manage your school’s academics, finances, communication, transportation, and more. Our school management system is designed to improve efficiency, reduce paperwork, and enhance transparency, allowing you to focus on what matters most: providing a quality education for your students.
Do you need a school management system that caters to your schools specific needs? Book a Demo
Cloud School System – Main Dashboard
The moment you log into our online school management system, a user-friendly dashboard is displayed to give you a comprehensive overview of your school’s activities. This central hub is designed to streamline your daily tasks and provide instant access to critical information.
Key Features of the Dashboard:
- At-a-Glance Overview: The dashboard provides a quick summary of essential metrics like total student enrollment, gender distribution, and new admissions.
- Student Enrollment Breakdown: A visual representation of student enrollment per class helps you identify trends and potential areas for improvement.
- Requisition Status: Track the status of your requisitions in real-time, ensuring that your school’s needs are met promptly.
- SMS and Email Analytics: Monitor your school’s communication efforts by tracking the number of SMS and emails sent over the past month.
Administration Module
The Administration module is the heart of our online school management system, providing a comprehensive solution for managing all aspects of your school’s operations. From admissions to staff management and student tracking, this module empowers you to streamline your administrative tasks and ensure efficient school governance.
Key features of the Administration module:
- Admissions management: Easily manage the admissions process, including online applications, student registration, and enrollment.
- Student information system: Maintain accurate and up-to-date records of student demographics, academic performance, and attendance.
- Staff management: Manage staff profiles, assignments, and payroll information.
- Class and section management: Create classes, assign teachers, and allocate students to appropriate sections.
- Activity and house allocation: Assign students to extracurricular activities and boarding houses.
Academics Module
The Academics module is a part of the school management system designed to streamline and enhance all aspects of academic management within your school. It is designed to revolutionize the way teachers manage all aspects of their academic responsibilities.
By providing a centralized platform for curriculum planning, lesson delivery, assessment, and student tracking, this module eliminates the need for manual paperwork and streamlines the entire academic process.
Key features of the Academics module:
- Class lists: Maintain accurate class lists and student information.
- Subjects and lessons: Create and manage subject curricula and individual lesson plans.
- Strands and sub strands: A structured framework for curriculum design, ensuring that students are progressing through the curriculum in a logical and progressive manner.
- Assessments and exams: Create and administer various types of assessments, including formative and summative assessments.
- Formative assessment: Conduct ongoing assessments to monitor student progress and provide timely feedback.
- Summative assessment: Evaluate student learning at the end of a unit or term.
- General remarks: Add personalized comments on report cards and exam results.
- Behavioral management: Track student behavior and address any issues.
- Lesson plans and schemes of work: Create and manage lesson plans and schemes of work within the system.
Accounts Module
The Accounts module is a powerful tool for school bursars and accountants, offering a streamlined solution for managing your school’s finances. With easy integration with popular accounting systems like QuickBooks, Xero, and Tally, you can seamlessly connect your school’s financial data and streamline your accounting processes.
Cloud School System has partnered with leading Kenyan banks like KCB, Diamond Trust Bank, Equity Bank, and Family Bank, ensuring smooth and secure financial transactions. Parents can conveniently pay school fees using M-Pesa, a popular mobile money service in Kenya.
Additionally, the system is compatible with online financial transaction providers such as Visa and Pesapal, allowing for flexible and secure payment options. This integration simplifies the payment process for both parents and the school administration.
Key features of the Accounts module:
- Invoice generation: Create and send invoices to parents for tuition fees and other charges.
- Financial statement generation: Generate comprehensive financial reports, including balance sheets and income statements.
- Voucher management: Issue and track vouchers for various expenses.
- Income and expenditure tracking: Monitor your school’s income and expenses to ensure financial stability.
- Payment confirmation: The online school management system automatically sends school fees payment confirmation messages to parents on the parent’s portal and via SMS.
A school management system built with school accountants in mind, Contact Us for a Demo
Communication Module
Effective communication is essential for building strong relationships between schools and parents. Our communication module provides a robust platform for facilitating seamless and timely communication.
Key features of the Communication module:
- Bulk SMS: Send mass text messages to parents and staff, keeping everyone informed about important announcements, events, and reminders.
- Email notifications: Send personalized emails to individual parents or groups of parents, providing tailored information and updates.
- Online messaging: Enable real-time communication between parents and teachers through a secure messaging platform.
- Parent portal: Provide parents with access to a secure online portal where they can view their child’s progress, attendance, and other relevant information.
Store Module
The Store module is a valuable tool for managing your school’s supplies and inventory. With this module, you can easily track stock levels, order supplies, and manage inventory requests.
Key features of the Store module:
- Inventory tracking: Monitor stock levels of various supplies and equipment.
- Online ordering: Teachers and support staff can place orders for supplies directly through the system.
- Request management: Manage requests for supplies, including auto-approval features for efficient processing.
- Vendor management: Maintain a database of vendors and their contact information.
Transport Module
The Transport module is essential for schools that provide transportation services to their students. This module offers a comprehensive solution for managing your school’s fleet and ensuring the safety and efficiency of student transportation.
Key features of the Transport module:
- Route planning: Create and optimize bus routes to minimize travel time and ensure efficient transportation.
- Vehicle assignment: Assign vehicles to specific routes based on capacity and availability.
- Driver management: Manage driver schedules, assignments, and performance.
- Real-time tracking: Monitor the location of buses in real-time to ensure student safety and punctuality.
- Parent notifications: Send notifications to parents about the arrival and departure of buses.
Additional Modules available at Cloud School System – School Management Software
In addition to the core modules discussed above, our online school management system offers several additional modules to cater to your school’s specific needs.
Library Module:
- Book management: Track book loans, overdue fines, and library resources.
- Online catalog: Create a searchable online catalog for students and staff.
- Reporting: Generate reports on library usage and circulation.
Attendance Module:
- Student attendance: Record and track student attendance, including absences, tardiness, and early dismissals.
- Staff attendance: Monitor staff attendance and manage leave requests.
- Reporting: Generate attendance reports and identify trends.
Online Learning Module:
- Virtual classroom: Conduct live online classes with interactive features.
- Course materials: Upload and share course materials, assignments, and assessments.
- Progress tracking: Monitor student progress and provide personalized feedback.
Timetable Module:
- Class scheduling: Create and manage class schedules, ensuring efficient timetabling.
- Teacher assignment: Assign teachers to specific classes and time slots.
- Room allocation: Allocate classrooms and other resources for classes.
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In a nutshell
Cloud School System is more than just a school management system; it’s a all-in-one platform designed to empower schools and enhance the educational experience for students. With its wide range of features, from administration and academics to finance and communication, our system offers a one-stop solution for all your school’s needs.
Here’s why the Cloud School System is the ideal school management software of your school:
- Comprehensive functionality: Our system covers all aspects of school management, ensuring that you have the tools you need to succeed.
- User-friendly interface: Our intuitive design makes it easy for staff and administrators to navigate the system and access the information they need.
- Scalability: Our system can accommodate schools of all sizes, from small primary schools to large secondary institutions.
- Integration with other systems: Our system seamlessly integrates with popular accounting software and other tools, streamlining your workflows.
- Excellent customer support: Our dedicated support team is always available to assist you and address any questions or concerns.
By choosing the Cloud School System, you’re investing in a powerful school ERP software that can help you improve your school’s efficiency, enhance student outcomes, and achieve your educational goals. Experience the seamless school administration with Cloud School System.
