Education system outlines the backbone of every nation. Technology can play a very crucial role in streaming the whole system of education. The importance of information technology (IT) in education, whether it is used to support teaching and learning, or to develop student IT capability, or to support educational management, is now recognized throughout the world. We as Africa Cloud Space are pleased to introduce to you the CloudSchool management system, an all-in-one Online School Management & Digital Learning Platform. We are excited and thankful for the opportunity to provide you with our services, and we want to make sure you’re satisfied with our product and have a full understanding of what its about. In this document you will find tutorials and instructions for each and every service offered in the system.
The world now is moving to cloud-based systems because of speed, scalability and diversity. Built with the latest technologies and innovation, Cloud School is a cloud-based School Management Information System that provides robust support and functionality
Do you desire or require a uniform singular platform to cater for your students, staff, and managing your institution? Then Cloud School is Just for you. The Cloud School System does this by providing:
Some Key features of the system are:
This documentation is to help you regarding each step of customization. Please go through the documentation carefully to understand how this template is made and how to edit this properly. Basic HTML and CSS knowledge is required to customize this template. You may learn basics here, here and here.
You will need the following sofwares to customize this template.
In this tab we are preseted with a Summary of all the students registered in the school, by Learning Center and Grade. To register new Students we can either ‘Register’ new or ‘Import’ new students. To Register:
This will bring you to the Register New Student Page.
Open the Parents page by clinking the ‘Parents’ Link. The Parents page is similar to the students Page, It first provides a summary and a list of all the parents registered in the system. We cannot register new Parents as this is done in the students Page, or when you are editing a given students details.
The Same format is applied in the staff page, A summary and a list of all registered staff. In the Staff page however we are given Several functions, ‘Add Staff’ ‘Staff Departments’ and ‘Import Staff’ To add a new staff member, click and input all necessary information. To add a new department, click and input all necessary information. The Import Staff button works just like the Import students button *refer to “import students” instructions for any clarifications.
To register the students who are doing a certain PACE, Go to the ‘Subject Allocations’ link on the Menu. This step is Necessary before you can do projections, add grades add generate Reports. The steps for this procedure are:
To Create the Grading Criteria used in your school:
To input the scores attained by given students
One of the gems of the Cloud School System is that it allows for the generation of reports per student and per class. For the ACE school system the following type of reports can be generated:
Cloud School offers a host of accounting solutions, to cater for your school’s needs. It is equipped with:
In this module you can view, add and all your various Accounts, such as Bank and cash accounts.
In this module your control and record all that pertains to fees. You can register new Voteheads, generate fees structure, debit and credit students and much more.
In this module you can control income received by your school received from non-school income related ventures, such as Hire and other services
In this module you can view and generate several reports such as a General Ledge, Balance Sheet, Trial Balance among others.
Here is where you can create and manage all your accounts used for financial transactions.
In the ‘Bank Accounts’ tab. You are first welcomed with a window that displays all the Bank Accounts you have registered. To add new bank accounts, click the button.
You can view the Bank Transactions by Date, this data is displayed comprehensively in a grid table.
In the ‘Cash Accounts’ Tab. You are first welcomed with a display of all Cash Accounts you have Registered. You can add a new Cash Account by clicking the button.
In the 'Cash Transactions' Tab
you can transfer funds between two accounts you have registered
In the ‘Inter Account Transfer’ tab.
You can transfer funds between two accounts you’ve registered.
To create a votehead
In this tab you can generate a fees structure for each grade using the registered mandatory Voteheads. To begin Start by choosing the Grade, then choosing the voteheads and inputting an amount for each term, Once this is done click submit.
In this Tab. You Debit all student per Grade according to the mandatory voteheads. To do this. Select the Grade and click ‘Submit’. This will Debit all the students in that Grade according to the mandatory Voteheads. Fee debiting Window
To expand records
Expanded View (Showing Debited Voteheads and payment details)
To debit optional Voteheads, Click The ‘Other Debits’ Link on the Side Menu. Or alternatively you can click the ‘Debit Optional Accounts’ link at the top right corner of the window:
We go to the fee payments window to record and input fee payments made for a given student, we also have several functionalities made available in this page.
In this Tab you can Debit students according to optional Voteheads. You can choose an entire Grade or Select individual students. To select Individual Students. Click the blue arrow, and place a check on the appropriate Students.
In this tab. You can Credit all or select students on a given activity. By choosing the student or students and selecting the activity and amount to be credited this is immediately reflected upon submission
This tab allows us to simply view the Balances for each Student. To view this record. Select the Grade and Year. The details for each student are then displayed on a grid table.
In this tab. You can get a summary or all fee payment records.
In this tab. You can keep records of other income activities by the school, for example if the school hires any equipment or such services. You would record such transactions in this section. To do this, start with registering a customer and then input the details of the transactions.
Once you have completed and recorded transactions. You can generate the following reports in the ‘Reports’: